JOB DESCRIPTION SUMMARY
This positions primary focus will be to handle all tasks related to tour flow at Sales Centers.
DUTIES AND RESPONSIBILITIES
- Key holder responsible for opening/closing Sales Welcome Center
- Greet all inbound tours
- Obtain referrals from tours
- Make reconfirm calls to arrivals
- Preparing arrival packets
- Qualifying guests upon arrival
- Coordinate Tour Schedule for Sales – identify slots available on Sales Rep schedule and proactive solicit tour from appropriate source (OPC, In-house, minivac)
- Provide excellent hospitality and customer service to all tours
- Resolve concerns/challenges related to tour qualifications and gifting eligibility, distribute gifts as appropriate
- Recordkeeping of tour schedules including data entry and updates of tour information in SPI
- Send nightly recap reports (P3 chart, reconfirm chart, daily update)
- Cover other tour desks and locations if necessary or as seasonal volume shifts
- Prepare, serve and clean up guests breakfast, lunch, snack food items and beverages
- Clear & Clean tables after guests leave
- Re-stocking Food & Beverage items as needed
- Maintain organized inventory
- Alert lead and/or manager of inventory needs
- Participate in training as required
- Represent the company in a Positive and Professional manner
- Performs other related duties & special projects as requested
KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED
- Ability to establish priorities, work independently, and proceed with objectives
- Ability to communicate effectively, both orally and in writing
- Excellent computer skills to include MS Office
- Attention to detail
- Positive and friendly attitude.
- Maintain an organized and professional-looking workspace
- Excellent work ethic to include dependability, ownership of tasks to completion, appropriate sense of urgency, willingness to assist others and trustworthiness
- Flexibility on availability – the ability to switch work schedule based on seasonal volume and/or coverage for co-workers
OPTIONAL SKILLS A PLUS
- Knowledge of Spinnaker Resorts and or the timeshare industry
- Prior experience in sales/customer service